Avon Adventure FAQ

We are compiling a list of Frequently Asked Questions (FAQs) and Answers. If you cannot find the answer to your question below, then please use the form at the bottom of this page and one of the team will get back to you.  We will also be updating this page.  Thank you.

  • Who, What, When, Why, Where and How

  • Who can attend the Jamboree?

    Avon Adventure will be open to all members of Avon Scouting, Girl Guiding Bristol and South Gloucestershire and Girl Guiding Somerset North from Beavers and Rainbows to Rangers and Network. We also want to encourage Adult leaders and volunteers to attend as Service Team (IST).

  • What is a Jamboree?

    A Jamboree is a large gathering of Scouts and Guides from across the area. A Jamboree gives Beavers, Rainbows, Brownies, Cubs, Guides, Scouts, Rangers, Explorers and Network members the opportunity to experience new things, activities and meet new people from across the area.

  • Where will the Jamboree be held?

    Avon Adventure will be held at the North Somerset Showground, The Showground, Wraxall, Bristol, BS48 1NE

    See the map.

  • When is the Jamboree?

    Avon Adventure will be taking place from Friday 22nd at 6pm until Monday 25th May 2020 at 4pm.

  • Why is there a Jamboree?

    The Jamboree is an opportunity for Beavers, Rainbows, Brownies, Cubs, Guides, Scouts, Rangers, Explorers and Network to experience something different. A Jamboree gives them the opportunity to experience new things, activities and meet new people from across the area. The Jamboree is about bringing people together to make memories that will last a lifetime.

  • How do I get more information?

    We have a mailing list. By signing up you will be able to keep up to date on all things Avon Adventure. Sign up now by clicking here.

    Alternatively, keep checking back here.

  • What jobs will be available? Can I choose beforehand?

    A variety of jobs will be available for you to sign up for. When signing up through the online system, you can choose which roles you would like to do in priority order. If you don’t have a preference, there is also an option for that.

    We are currently recruiting volunteers for the following teams – if you are interested, then please email isabelle.mills@avonscouts.org.uk for more information.  Please note that the following list is short a short selection:

    • Site security and safety
    • Subcamps
    • Activities
    • Facilities
    • Media – Photographers/Videographers
    • Catering

  • What is involved in being part of the Sub Camp team?

    As a Sub Camp Leader or member of the Sub Camp team, you will be hands-on in making the Jamboree experience for the participants. You will responsible for the day to day running of your subcamp which includes the administration and wellbeing of your participants as well as the organisation of subcamp activities and games to keep everyone entertained in downtime.

    As Sub Camp Leader, you will be required to attend daily meetings with the DCC Marketing and Communications, Nicole Crompton to discuss the outcomes of the day and take a look into what is scheduled for the next. It will be then your responsibility to filter this information down to your leaders and participants, so they don’t miss any vital information.

    It is one of the most fulfilling, hands-on and fast passed jobs on site. If you want to be involved in the Sub Camp team, please get in touch by emailing Nicole.crompton@avonscouts.org.uk.

  • Shop

  • Is there an event shop? When will this go live? Can I pre-order?

    There will be an online shop for participants, leaders, parents and service team to look at and purchase Avon Adventure merchandise from before the camp starts.

    The shop will be going live on Monday 4th November 2019 .

    Pre-ordering is advised as we will only be holding limited stock onsite. Certain items will also be pre-order only (these will be specified). We recommend ordering beforehand to avoid disappointment.

  • What will be available to buy?

    The Avon Adventure shop will stock a range of camping essentials as well as branded Avon Adventure hoodies, t-shirts and badges. There will also be the option of purchasing Sub Camp clothing (this will be pre-order only) so your child can get fully immersed into their Sub Camps identity and the overall Jamboree experience.

    The online shop will open Monday 4th November 2019 and can be accessed through the Avon Scouts website. The shop link will also be sent to those who have registered for our newsletter and have followed us on Twitter, Facebook and Instagram.

    All items are in the process of being finalised so designs and prices will be released shortly.

  • Can Scouting Districts and Girlguiding Divisions order their own clothing?

    Avon Adventure will be split into 5 sub camps, each of which will have their own identity. Each Scouting District and Girlguiding Division will be evenly split amongst these and may not be camping together.  

    At previous Jamborees the Districts and Divisions have become the Sub Camps but this will not be the case at Avon Adventure.

    Due to the way this Jamboree is running, we would advise against ordering clothing for your individual Districts and Divisions as it will cost a large amount of money and not have the same impact or meaning as it would have had before at other events.

  • What sizes will be available?

    We are all about inclusivity so have made sure our clothing range caters for every shape and size. A sizing chart for the clothing can be found on the shop’s website. 

  • Get involved

  • What jobs will be available? Can I choose beforehand?

    A variety of jobs will be available for you to sign up for. When signing up through the online system, you can choose which roles you would like to do in priority order. If you don’t have a preference, there is also an option for that.

    We are currently recruiting volunteers for the following teams – if you are interested, then please email isabelle.mills@avonscouts.org.uk for more information.  Please note that the following list is short a short selection:

    • Site security and safety
    • Subcamps
    • Activities
    • Facilities
    • Media – Photographers/Videographers
    • Catering

  • What is involved in being part of the Sub Camp team?

    As a Sub Camp Leader or member of the Sub Camp team, you will be hands-on in making the Jamboree experience for the participants. You will responsible for the day to day running of your subcamp which includes the administration and wellbeing of your participants as well as the organisation of subcamp activities and games to keep everyone entertained in downtime.

    As Sub Camp Leader, you will be required to attend daily meetings with the DCC Marketing and Communications, Nicole Crompton to discuss the outcomes of the day and take a look into what is scheduled for the next. It will be then your responsibility to filter this information down to your leaders and participants, so they don’t miss any vital information.

    It is one of the most fulfilling, hands-on and fast passed jobs on site. If you want to be involved in the Sub Camp team, please get in touch by emailing Nicole.crompton@avonscouts.org.uk.

  • How do I book on as a volunteer?

    We love our Service Team! Without you, the Jamboree wouldn’t happen. 

    To become a member of the Avon Adventure Service Team please come back in the new year for details.

  • Are places limited?

    Places to the Jamboree are not limited but we encourage you to provisionally book your places onto the camp before the 10th February. We cannot guarantee places for your unit after this date. 

  • Bookings

  • When will bookings open?

    Bookings will be open from 30th September 2019.

  • How will my data be used and safely secured?

    Please download the privacy statement for more details.

    GPDR compliance PDF

  • How do I book?

    Bookings can be made via our online booking system: https://book.avonscouts.org.uk/avonadventure/ 

     Please note, bookings need to be made by your Scout or Guiding group and not individual parents. If you are a parent, please register your child’s interest with their unit or group leader.

  • How do I book on as a volunteer?

    We love our Service Team! Without you, the Jamboree wouldn’t happen. 

    To become a member of the Avon Adventure Service Team please come back in the new year for details.

  • Adding and Removing Participants and Leaders

    You are welcome to add participants and leaders until 31st March 2020.

    If you need to remove participants, please email bookings@avonscouts.org.uk. Please note, deposits are non-refundable.

  • Are places limited?

    Places to the Jamboree are not limited but we encourage you to provisionally book your places onto the camp before the 10th February. We cannot guarantee places for your unit after this date. 

  • Who do I contact if I have an issue with my booking?

    If you have an issue with booking, please email bookings@avonscouts.org.uk.

  • Logistics

  • Can Brownies or Cubs join the Mini Jamboree Experience?

    Due to the age and sectional specifications of both Brownies and Cubs, the decision has been made that both sections are able to attend the full Jamboree experience and therefore will not be given the opportunity to join in the Mini Jamboree Experience.

  • Will the site be nut-free?

    We can't guarantee the site being nut-free. The site is an agricultural site and we have no control of what other participants will bring on site.

  • When can we have access to the site to pre-pitch tents?

    Access to the site will be available from 5pm on Wednesday 20th and Thursday 21st May 2020 to pitch tents. Please note, you will be required to leave the site by 9pm.

  • When can I drop off / pick up my child?

    We will be allocating groups set drop off and pick up times to stagger arrivals and departures. Please contact your unit leader to find out the specific details.

  • Will the camp be catered, or will I need to provide catering for my group?

    The Jamboree will be a fully catered event from Friday evening through to Monday afternoon.

    • Friday evening supper
    • Saturday/Sunday/Monday cooked breakfast or cereal
    • Saturday, Sunday & Monday midday packed lunch
    • Saturday & Sunday evening hot meal and dessert

    If you are attending the event as a Day Visitor – you will be expected to arrange your own packed lunches.

    Please note, snacks will not be provided as part of the catering package. If your young people require snacks, please either bring them with you or allow them to bring spending money to use at the onsite tuck shop.

  • How will special dietary requirements be dealt with?

    Special dietary requirements must be specified when booking onto the camp.

    We will do our best to accommodate vegetarians and gluten-free intolerances.

    Any other dietary requirements will need to be sent in a separate email as this will be forwarded to the external cater. It will be at their discretion to accommodate these needs.

  • Equipment on site

    All of the equipment on the Jamboree site is going to be hired in from external suppliers. Please therefore do not remove anything from the site as it does not belong to Avon County Scouts. Anyone who is seen to remove equipment will be questioned and where applicable removed from the site at the discretion of the Site Security Manager and Camp Chief.

  • Can we have vehicles on-site?

    Vehicles are allowed onsite during build up as long as permission has been granted from the DCC Site Services & Infrastructure or Head of Security. Any vehicle on site will have to maintain the site rules of 5 mph and will have to follow set routes. All vehicles will be have to be offsite by 1pm on Friday 22nd May, no exceptions.

  • Mini Jamboree experience (Beavers)

    We are also able to offer shorter Jamboree experiences just for Beavers. These will run from Saturday 23rd May to Sunday 24th May 2020. The price for this is £25 (Leaders will be £15) and will be inclusive of camp fees, catering, activities and a small goody bag of Avon Adventure merchandise.

    Beavers can choose to attend either the Full Jamboree Experience or the Mini Jamboree Experience.

    The Mini Jamboree Experience has been developed to ensure Beavers can attend, even for a short period. We have had a large amount of feedback from Colonies stating Leaders would be more comfortable with this as well as the Young People, as they may not have stayed away from home for as long before. By offering this experience alongside the Full Jamboree Experience we are pleased to provide an option for all confidence levels. Beavers can also attend as Day Visitors if they wish to.

  • Can Rainbows join the Mini Jamboree Experience?

    Rainbows are unable to attend the Mini Jamboree Experience as it is over 24 hours from start to finish. This decision has been made to align with the Girlguiding Manual which states “Rainbow overnight events must not exceed 24 hours, including travel, from when care of the girls is transferred to the leader”.

  • Accommodation

  • How is the camping site organised?

    To align with the true Jamboree spirit, groups will be placed within Sub Camps throughout the event to get to know others within the county.  

    If you book separately, there is an option to camp with your group or section as we understand equipment may need to be shared. If you wish to do this, please notify us by emailing bookings@avonscouts.org.uk.? 

  • What are the sub-camps? How are sub camps allocated?

    Each Sub Camp will be led by a Sub Camp Leader for which we are currently recruiting. The Sub Camps are:

    • Indiana
    • Cook (Explorer and Rangers) 
    • Earhart
    • Croft
    • Marco
    • Peake (Service Team 18+)

  • Do I need a nights away permit to camp?

    Scouts:

    As a member of the Scout Association, you do not need to hold a Nights Away Permit. Everyone can camp under the permit which is held centrally with the core team.

    Girlguiding:

    As a member of Girlguiding, you do not need to hold a Going Away with License. Due to the scale of the Jamboree, there will other leaders on site who will cover the numbers attending. Deb Wilkey, ACC Activities, also holds a large-scale camp license which enables everyone to attend large mixed-camps such as Jamborees without the requirement of a license.

  • What facilities will be available in the Sub Camps?

    Each Sub Camp will be equipped with a ‘mess tent’ which will be provided by the Avon Adventure team. This will have tea and coffee making facilities (an urn) available inside. There will also be charging points for leaders to use within this facility. No other electric points will be available for public use onsite. Bringing in external generators or electric points is strictly prohibited.

  • Will there be refrigeration facilities within the Sub Camp?

    Refrigeration facilities will only be available in the Sub Camp for medical purposes. Bringing in external refrigeration devises that require electric or a generator is strictly prohibited. 

  • Do I need to complete a REN?

    As a member of Girlguiding attending this event, you are not required to complete a REN for your unit. Your attendance and all key information will be recorded within the booking system and circulated to your Division Commissioner to make them aware as part of the process.

  • Activities

  • What are the activity zones?

    Avon Adventure will be split into 4 activities zones which participants will rotate around throughout their time onsite.

    The activity zones are Earth, Fire, Water and Wood.

  • What activities can I expect?

    Activities are currently being organised for the camp but expect activities full of adventure, adrenaline and fun!

    Activities are expected to include adventurous activities such as climbing, abseiling, sailing, kayaking and pioneering, outdoorsy activities such as orienteering, backwards cooking, campfires and inflatables as well as creative activities such as craft, painting, modelling, dance and performance workshops and maybe even woodcarving!

  • Cost

  • Full Jamboree experience

    For those attending the whole Jamboree (Friday 22nd – Monday 25th May), the prices are as follows:

    • Participant: £70
    • Leaders and Service Team: £30

    Please note, we encourage all young people aged 14-18 to sign up as either Rangers or Explorers so they can benefit from the programme that is being developed for them. This will also give them the opportunity to experience a Jamboree as a participant rather than a Young Leader or Leader in Training.

  • Mini Jamboree experience (Beavers)

    We are also able to offer shorter Jamboree experiences just for Beavers. These will run from Saturday 23rd May to Sunday 24th May 2020. The price for this is £25 (Leaders will be £15) and will be inclusive of camp fees, catering, activities and a small goody bag of Avon Adventure merchandise.

    Beavers can choose to attend either the Full Jamboree Experience or the Mini Jamboree Experience.

    The Mini Jamboree Experience has been developed to ensure Beavers can attend, even for a short period. We have had a large amount of feedback from Colonies stating Leaders would be more comfortable with this as well as the Young People, as they may not have stayed away from home for as long before. By offering this experience alongside the Full Jamboree Experience we are pleased to provide an option for all confidence levels. Beavers can also attend as Day Visitors if they wish to.

  • Day visitors

    We are offering a Day Visitor option- to come onto the site to get a true Jamboree experience on Saturday 23rd or Sunday 24th May 2020.

    The price of a Day Visitor will be £15 (Leaders will be £5). This will include of camp fees, onsite activities and an Avon Adventure badge! Please note, this will not include food, so you are expected to bring a packed lunch onsite.

  • How do I pay?

    An email invoice will be sent out to you upon booking. This invoice will highlight your deposit amount which is 30% of your total cost and your total cost to pay by 31st March 2020.  

    The invoiced amount can be paid immediately if you choose. We have however designed the staged payment system to make it easier for you to pay in instalments once funds have been collected by your unit.  

    A reminder email will be sent regularly until the invoice has been paid. This will be automatically generated by the booking system.

  • What is the breakdown of costs?

    PARTICIPANTS  

    Experience 30% Deposit per person 
    Due before 10th February 2020 
    Final Payment per person  Due 31st March 2020 
    Full Jamboree £21 £49 
    Mini Jamboree (Beavers) £7.50 £17.50 
    Day Visitors £4.50 £10.50 

    LEADERS 

    Experience 30% Deposit per person  Due before 10th February 2020 Final Payment per person  Due 31st March 2020 
    Full Jamboree £9 £21 
    Mini Jamboree (Beavers) £4.50 £10.50 
    Day Visitors £1.50 £3.50 

    SERVICE TEAM 

    Experience Final Payment per person   Due 31st March 2020 
    Full Jamboree £30

  • Adding and Removing Participants and Leaders

    You are welcome to add participants and leaders until 31st March 2020.

    If you need to remove participants, please email bookings@avonscouts.org.uk. Please note, deposits are non-refundable.

  • Is my deposit refundable?

    No. Deposits are non-refundable.

  • Can I take my child with me on the Jamboree?

    Any leader’s child who is under 5 needs to book on at the same time as the group.

    If your child is attending the Whole Jamboree experience, the cost is £25. This will enable them to enjoy all the activities and be catered for.

    If your child is attending the Mini Jamboree experience, the cost is £15. This will enable them to enjoy all the activities and be catered for.

    If your child is coming as a day visitor, there will be no cost.

    If your child is under 2, there will be no cost but you need to inform bookings by emailing bookings@avonscouts.org.uk. Please do not book under 2’s on through the booking system.

  • Other

  • Is Swapping allowed at the Jamboree?

    Badge swapping will be allowed at Avon Adventure – we highly encourage you to bring along some of your unit badges and swap them for other units badges you have either made friends with or camped next to. Any other swapping may that be uniform, camp clothing etc. is not permitted at Avon Adventure. 

  • Ask a question…

    If we have not answered your question above (please ensure you have checked!) then you can ask it below and we’ll get back to you ASAP.