Nights Away Notification Form (NAN)

  • PURPOSE AND USE: This form provides the information a Commissioner (or their nominee) requires to APPROVE an event to take place (i.e. POR 9.1.2). The Permit holder is responsible for ensuring the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or their nominee) at least 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements, but must be documented. Please ensure your Group Scout Leader / District Explorer Scout Commissioner is aware of the event.

    The event must not go ahead until the Commissioner (or their nominee) has confirmed their approval.

  • Event Information

  • Approximate Numbers Attending

  • DD slash MM slash YYYY
  • DD slash MM slash YYYY
  • Please check Prohibited and Restricted Areas Camping Directory on to ensure your site is not in a restricted area.

  • Event Leadership Information

  • Activities

  • Please provide details of any activities taking place away from the venue. Please include the type of activity, the location and the date and if applicable the name of the company/person running the activity if using an external provider. Any Adventurous Activities should be listed in the box below.
  • Please list activities requiring a permit or qualification (including any planned contingency activities). Please provide details of the activity leader or provider i.e. names of individuals or businesses / organisations providing the activities Remember, the District Commissioner needs to be satisfied the individual(s) leading the activity is authorised by The Scout Association to do so.
  • Planning and Preparation

  • As part of the planning and preparation for the Nights Away event the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You must provide a written risk assessment along with this form to your Commissioner (or their nominee). Other documentation (listed above) does not need to be provided with this form but must be available on request.
  • Please provide details of your InTouch system and the main contacts in the event of an emergency
Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls