Axe Nights Away Notification Form

Please enter in the following details for this form.

This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the vent for any queries that arise then it will be securely destroyed. For future detail on our retention periods please visit the Data Protection Policy at https://scouts.org.uk/media/980616/Data-protection-Policy-v20-Oct-2018.pdf

This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (appointee) 7 days before the event (in normal circumstances).
Please ensure that your GSL/DESC is also aware of the event.

or email address of person submitting form on their behalf

Event Leader / Passport Holder

Required if not the Permit Holder

or email address of person submitting form on their behalf

Venue Details

Please check the 'Prohibited and Restricted Camping areas' at http://www.scouts.org.uk/prohibited to ensure your chosen site does not fall within a restricted area

Event Details

Include any Network or Active Support members
e.g. Sleepover, Pack Holiday etc
e.g. Those activities requiring Permits - see http://www.scouts.org.uk/supportresources/search?cat=26

InTouch

InTouch arrangements must be in place for EVERY Scouting activity.
Full information at http://www.scouts.org.uk/intouch
In the panel below you should describe what InTouch arrangements have been put in place for this activity.
Please include relevant telephone numbers.

Required for Line Manager Authorisation
For info on Risk Assessments please see http://www.scoutbase.org.uk/library/hqdocs/facts/pdfs/fs120000.pdf - also see POR section 9.4 http://www.scouts.org.uk/por9.4

Additional Information