Activity & Nights Away Notifications

Activity Notification Forms

This online form must be submitted at least 7 days before any activity. A copy of this form will be emailed to you for your records.  To complete the form, click on your District (or County if relevant) and fill out the online form.  This will be automatically sent to your District Commissioner (and any other designated District contact).  A copy will also be sent to you for your records.  You should make sure your Group Scout Leader (GSL) is also made aware.

Nights Away Notification forms

This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner.  As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties.  We take your personal data privacy seriously.  The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the vent for any queries that arise then it will be securely destroyed.  For future detail on our retention periods please visit the Data Protection Policy at

This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c).  The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event).  For all Nights Away events the information below should be with your Commissioner (appointee) 7 days before the event (in normal circumstances).

Please ensure that your GSL/DESC is also aware of the event.